Create an Event

Create an event in LiveWhale calendar

Prior to creating an event, review the responsibilities of the IU event host and arrangers regarding accessibility accommodations. To create an event in your LiveWhale calendar:

1. From the Your Events tab, click Add new in the top right corner.
2. "Add a new event" opens. Enter an informative title for the event (required) and a short summary of the event (optional). The short summary allows 220 characters, including all HTML markup and spaces. Make sure to click <> in the editor to count all characters.
3. If you do not want your event to be shared on other calendars, click the earth icon. Click the star icon if you want your event to display as an upcoming event on the public calendar.
4. Click Add/Change Images to add or change the event image.
5. Select the appropriate "Post event as" option:
   • Live: The event will publish to the live calendar as soon as the event is created.
   • Hidden: The event will not publish until it is changed to Live.
   • Planned: The event will publish at a specified date and time.
6. Enter the event date, and a time if applicable. Check the applicable boxes for "All-day event", "End time" (and add an end time), or "Recurring event".
7. Enter the event location. You can add a location, or click Show all locations and browse global and local locations available in your calendar.
8. Check the applicable boxes for "Event Type (or types) for this event", "Audience(s)", and "Campus(es)". 
9. In "Tags", enter text to add tags to your event. If you want to show all available tags, click Show all tags and select the tags you want.
10. Add "Event details" and "Contact information" in the text editors provided. If you are adding an image to your event, such as an event poster, make sure all event information in the image is included in the event details.
11. To link to another event, web page, or file, add it under "Related content".
12. Under "Event Cost", select from:
    • Free
    • Event Cost
    • Suggested Donation
    • Other
13. To have RSVPs for your event, check the box next to RSVP and follow the instructions in Manage RSVPs in LiveWhale events.
14. Under "Sharing and Privacy", you can send suggestions for your event to specific groups.
15. Under "Privacy Options", select your audience:
    • Everyone
    • This group (group name) only
    • Any logged-in user
    • Anyone with the link (link to event)
16. When finished, click Save. To view the event in the calendar, click Save and Go To Event.